The best boards portals offer a secure platform for administrators, corporate secrecaries and directors that facilitates information flow and collaboration. They allow board members to prepare for meetings, exchange materials, take minutes board meeting minutes and distribute action items in one place. They also assist with the main pillars of governance by providing a trusted “single source of truth” for all documents of the committee and board regardless of whether they are kept in physical or electronic form.
Selecting the right online board meeting software is crucial for any business that wants to improve efficiency, productivity as well as security. When choosing a vendor look at the user experience and if it can be used on any device (including tablets and smartphones) to make it more convenient and flexible. Find features that allow users to work offline (e.g. during outages or travel) that will sync automatically when the board member goes back online.
Board portals are used by a range of organizations, from non-profits to financial services and everything between. They are essential to improving the efficiency and governance for a variety of organizations. The most frequent use is to facilitate board and committee meetings, but they can be utilized to accomplish a number of other purposes.
A charitable organization like a charity, for example, could make use of a board portal for an avenue to collaborate on fundraising, strategic planning, and volunteer events. Private companies, on the other hand is able to use a board management tool to archive confidential financial forecasts, investor pitches decks, and also collaborate with founders and seed investors on ideas for new ventures.